invoice template

emeraldrose · July 31, 2009

I'm trying to develop a professional looking invoice and receipt of service, but can't seem to find any examples to base it off of and I don't want to forget anything. I just do portraits like seniors, families and maternity. Thanks for any help.

ian408 · August 1, 2009

You might consider using a tool like Quick Books for your business. There are features and benefits that make conducting business easier.

It also provides you templates for the various business forms you might need or want to employ.

If you don't want to go that route, you could simply use Word or Excel to create a template. You'll need a line number, some quantity of units, a description and a cost. Toward the bottom, you need a box for tax, other fees and a total. QB gives you this and does the math for you

Angelo · August 1, 2009

ian408 wrote:

You might consider using a tool like Quick Books for your business. There are features and benefits that make conducting business easier.

It also provides you templates for the various business forms you might need or want to employ.

If you don't want to go that route, you could simply use Word or Excel to create a template. You'll need a line number, some quantity of units, a description and a cost. Toward the bottom, you need a box for tax, other fees and a total. QB gives you this and does the math for you

and Word & Excel also both have installed template selections from which to choose.

.

fredjclaus · August 1, 2009

Check out the Microsoft website. You can download templates from their website and customize them the way you want.

Also Quickbooks has a free program for small businesses that also generate invoices.

Art Scott · August 1, 2009

emeraldrose wrote:

I'm trying to develop a professional looking invoice and receipt of service, but can't seem to find any examples to base it off of and I don't want to forget anything. I just do portraits like seniors, families and maternity. Thanks for any help.

I use paypal and they have some real nice invoice templates and they will save yur invoices as you design various different ones .....they are not anything fancy just a basic template.................you could build one there and then get a screen shot of it and redo with excell or some other office soft ware and have hard copies also.........

emeraldrose · August 2, 2009

thanks I'll check them out. My problem is finding one geared toward photography which is why I asked for your samples b/c i just can't seem to figure it out. Like how I would list a session on there and all that. And how you file them do you use numbers or just go by there names. The photo ones I have found are for commercial photography so yeah lol.

Pupator · August 2, 2009

Take a look at Freshbooks.com. I've started using them for my business transactions and it's great stuff. Inexpensive (or free, depending on how many clients you have), sharp-looking, and easy to use. You can just add the products/services you sell to the list and they'll make the invoices for you (much like quickbooks would but easier and IMO better looking).

ChatKat · August 2, 2009

QuickBooks
I am a Certified QuickBooks Advisor:

1. The Free QuickBooks Program is called Simple Start - it's very limited
2. The invoices are very customizable - The best way to customize them is to use your own stationery to print them on.
3. I have seen 1000's of invoices over the years. For photographers, keeping it simple is the very best. One of the best I have liked is a two part form that a photographer I know uses. It even has a model release in the bottom and some contract verbiage. When I set up her QuickBooks I customized that into her Invoice form and Sales Receipt.

If you are out in the field, will you have a computer and printer with you? Think about where and how you will issue it to the client.

emeraldrose · August 3, 2009

Wdyt?
Ok so I made my own, what do you think?

http://www.scribd.com/doc/18039142/Invoice-receipt

ChatKat · August 3, 2009

Take off
Take off the discount unless you want all of your clients asking for one!

Pupator · August 4, 2009

The invoice looks very nice! I agree with Kathy about the discount line. Also...

An NSF of $35 will be applied...

That's not what you mean to say (it doesn't make sense). Are you charging $35 for returned checks?

There will be a fee of $35 per instance for payments returned for insufficient funds.

or

A $35 fee will be charged for any returned check.

ian408 · August 4, 2009

Your $35 NSF remark is confusing.

Like others, you may want to change that from NSF to "any returned check".

And just to be sure, different states have different rules on returned checks. In California, if you bounce a check it might cost you 3x the amount or a minimum fee--which ever is greater. You should check your states laws on returned checks.

emeraldrose · August 4, 2009

thanks all

bloomphotog · August 4, 2009

I also use Freshbooks...it has really made a big impact in my accounting workflow. Everything is so fast and easy, and I can also accept credit card payments through Google Checkout....very cool.

emeraldrose · August 4, 2009

bloomphotog wrote:

I also use Freshbooks...it has really made a big impact in my accounting workflow. Everything is so fast and easy, and I can also accept credit card payments through Google Checkout....very cool.

thanks i'll check it out.

invoice template

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