Santa shoot - question about paperwork

Bill_M

Hi guys,
I'm doing a Santa shoot this weekend (kids posing with Santa at a local museum). I have a quick question about the paperwork.
My plan is to offer a $5 5x7 print & upload the image to the web for possible reorders. I do not have direct printing, so the print will not be available until the following week.

Here's what I was thinking of saying on the flyer that I hand-out to each customer (this is a rough draft...just thinking as I type):

"Please return to the gallery next Saturday between 9-5 to pick up your 5x7 print...or print can be sent via mail to you within 7 days for an extra $2.
(does charging that extra $2 seem tacky?)

Additional prints can be ordered online at www... "



Also, I assume this will be a yearly event, so I'd like to use this year's images for next year's advertising. What type of blurb should I put on the customer form that will work as a model release? I'd rather keep it short, I don't want the people to have to read a long contract.

Thanks in advance for your help.
Bill

StevenV

I did portraits at a valentines' day event last year, and had them pay up front and fill out a form with their address. I then uploaded to my smugmug account and ordered their prints, shipping directly to their address. That way I didn't have to worry about delivery at all, never even gave them the option.

Bill_M

StevenV wrote:

I did portraits at a valentines' day event last year, and had them pay up front and fill out a form with their address. I then uploaded to my smugmug account and ordered their prints, shipping directly to their address. That way I didn't have to worry about delivery at all, never even gave them the option.

Hi Steven,
Thanks for the info...I thought about that option, but then I'd have to charge another $5 to cover the SmugMug shipping costs.
To give a little more details about this shoot, we're actually charging $10 for a 5x7 (the museum gets a $5 cut, I get a $5 cut)...so I think adding another $5 to the cost would be prohibitive.

Did you mention anything about model release terms on the address form?

Thanks,
Bill

StevenV

Yea, I see what you're saying - you'd need to use Express so photos get there by Christmas, and adding that $5 for just one 5x7 is probably more expense (and difficutly) than they'd want. Although...I don't know what the mall charges, I suspect $15 for a photo with Santa may not be too far out of line there.

I didn't do anything about model releases, as I wasn't expecting to use those portraits as promotion. Looking back, that's something I should have done.